Project portfolio management using Easy Project in energetics - innogy Czech Republic

Preparation

Date of implementation - 2018/2019

The implementation phase was preceded by the initial phase of defining the basic requirements, which we incorporated into the test environment in the form of Proof of Concept (PoC). This verification phase was planned by innogy for two months and its goal was to get acquainted with the application in real operation. The initial phase as well as the implementation itself took place using weekly sprints, in which the supplied components of the application were being closed and new requirements were being planned.

Settings

Thanks to the initial phase, innogy was able to switch to production application immediately. We set up landing pages, user roles, and rights, project structure, tasks, and budgets. This was followed by the synchronization of Easy Project with the Service Now tool for entering change requests. Thanks to this synchronization, it is not necessary to enter requests into two systems. The request is entered into the Service Now system and based on this, a task is automatically created in the project within the Easy Project environment (on a daily basis), with which it is then possible to perform all standard operations in the Easy Project environment just like for a task created directly in the Easy Project environment.

Server

Due to the speed of the actual implementation, a solution built and operated on the Easy Project cloud environment was chosen, also due to the fact that it is possible to switch to a cloud environment that uses innogy for its other applications at any time.

Training

We were the first to implement user training, which was followed by more detailed training of managers. During the implementation, we worked closely with the application administrators who are now able to operate most of the application themselves without the need to consult with our specialists.

Testing

For effective testing, we have set up a test environment for innogy, which contains real data from the production environment and allows all changes to be carefully tested before deployment to production.

Objectives and benefits

The implementation of Easy Project brought:

• Unified tool for monitoring and recording projects and tasks
• Easy record of time worked
• More accurate records of resources and finances
• Significant reduction in time between work reporting and budget projection
• Automatic reports of external experts

The most used Project Management tools by innogy Czech Republic

Worked time tracking

Worked time tracking is the key to effective management and planning. Employees can thus effectively use and report their time, and managers can monitor and plan the time spent on projects.

Budgets

Budgets are used to create project budgets and control expenditures, revenues, labor costs, and overall profitability.

Alerts

To keep employees informed of all relevant updates and upcoming deadlines.