The role of AI in project management: Hot or not?

11/19/2024

6 minutes

AI—is it truly transformative or just another tool in the project manager’s kit? Practical solutions like  AI Project Status and AI Project Planner by Easy AI showcase how they can improve everyday tasks for project managers. Read through all the arguments I have gathered to prove that gen AI earns your attention.

Table of contents

AI is transforming project management efficiency
Project AI: The new bestie of every project manager
Delivering on commitments with Project AI

AI is transforming project management efficiency

Gartner reports that AI can save project managers nearly 9 hours each week by automating tasks like creating schedules, tracking tasks and productivity, managing meetings, and allocating resources. AI achieves this in just 24% of the time it would take a human, making it a game-changer for simplifying daily workflows.

AI's ability to save time simplifies project management, enabling managers to prioritise strategic objectives over repetitive tasks.

The Project Management Institute’s report highlights how managers can harness AI effectively. It advises adopting a holistic perspective and exploring strategies to maximise Gen AI’s potential in project planning. A detailed analysis shows how Gen AI enhances productivity, efficiency, and speed by mapping its support across task complexity and human involvement, driving better organisational outcomes.

GenAI Support Levels for Project Management Tasks Graph

Graph showing the levels of support of AI with tasks, source: Shaping the future of project management with AI

Trends in AI for project management

AI integration in project management goes beyond automation; it signifies a shift in managing projects. AI will evolve from handling tasks to being a strategic decision-making partner, enhancing efficiency while human input remains key for insight and leadership. The future will feature a collaborative dynamic between AI and human expertise, driving greater project success.

Ethical frame of AI usage and data security

At Easy Project, we believe in giving you control over your data and AI tools. The ethical frame of Easy AI prioritises data privacy without compromising on advanced capabilities. That’s why we offer the first on-premises AI for project management, allowing you to choose between a cutting-edge closed-source AI model or a fully private, open-source solution tailored to your needs.

Project AI: The new bestie of every project manager

One of the most intensive challenges for project managers is effectively planning projects while balancing deadlines, resources, and dependencies. As there is already Quick Project Planner present and available in Easy Project, Project AI can be the next step in managing the projects with ease.

The AI Project Planner addresses this by automating and optimizing the planning process right from the beginning. Through advanced algorithms, it:

generates realistic timelines with Gantt charts,
organizes tasks as a Work Breakdown Structure
provides automated project planning,
identifies potential risks and project overview,
ongoing status updates,
offers a comprehensive project overview, all derived from the provided contract documents.

This AI-powered "secretary" is especially useful for managers seeking to reduce setup time and enhance precision, and completes support from setup to execution to enhace productivity.

After setup of the project

Once a project is set up, staying on track demands timely, consistent status updates to keep both the team and stakeholders informed. AI Project Status tackles this by gathering and evaluating project activities, generating informative, comprehensive status reports that ensure everyone remains coordinated and involved.

Together, these AI tools form Project AI, offering Easy Project users end-to-end support across all project management phases—from initiation to completion—serving as a dependable partner in ensuring project success.

According to internal evaluations by Easy Software, our team has observed around 80% time savings in project plan creation with the AI Project Planner.

Delivering on commitments with Project AI

Artificial intelligence transforms project management by automating tasks and enhancing decision-making while valuing human insight. Project AI supports planning, tracking, and productivity, acting as a strategic partner. Easy Project offers ethical, secure AI solutions, ensuring data control. Project AI is a reliable ally, combining AI efficiency with human expertise to achieve project success in a dynamic environment.

With tools like the AI Project Planner for effortless setup and the AI Project Status for ongoing tracking, Project AI supports every project management phase. Try Easy Project for 30 days and experience how this simple project management software is customizable to your unique needs and requirements!

Frequently asked questions

Creating a quick project plan involves several key steps that help structure your approach and ensure all necessary elements are covered. It is recommend to follow these steps: define the project goals, outline the project scope, develop a timeline, assign tasks and responsibilities, identify milestones, create a checklist, assess risks, communicate with stakeholders.

Creating a quick and efficient project plan is streamlined with Easy Project's AI Project Planner. This tool automates the initiation phase by analyzing project contracts and documentation to generate comprehensive action items, including tasks, Work Breakdown Structures, and Gantt charts. It also identifies potential risks and schedules milestones, ensuring your project is set up for success from the start.

By leveraging AI Project Planner, project managers can significantly reduce the time spent on manual planning tasks, allowing for a more strategic focus on project execution and management. This approach not only enhances efficiency but also improves the accuracy and comprehensiveness of project plans.

AI can indeed assist in creating project plans by automating various aspects of project management and providing valuable insights. Here are some key functionalities and benefits of using AI for project planning: automated task management, resource allocation, risk assessment, real-time insights.

Expected benefits of using AI for project planning are following: increased efficiency, enhanced communication and cost savings.

So, yes, AI can significantly enhance the process of creating a project plan by automating tasks, improving resource allocation, assessing risks, providing real-time insights, and facilitating better team collaboration.

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